St Bartholomew's Milehouse, Plymouth
St Bartholomew's Milehouse, Plymouth

Annual Parochial Church Meeting 2021

Our annual report and accounts are available below.

 

The United Parish of St Bartholomew and St Mark, Ford

Devonport, Plymouth - in the Diocese of Exeter

 

Annual Report & Accounts
of the Parochial Church Council

for the year ended 31 December 2020

 

Incumbent: Fr Richard Silk SSC

 

 

Contents

Trustees report 4

Report and Accounts for the Parochial Church Council of the United Parish of St Bartholomew & St Mark, Plymouth. 4

Aims and purposes 4

Objectives and Activities 4

Safeguarding. 4

Achievements and performance. 4

Outreach through our facilities. 5

Mission and evangelism.. 5

Financial review. 6

Reserves policy. 7

Investment Policy. 8

Assets 9

Liabilities 10

Volunteers 10

Structure, governance and management 10

Administrative information. 11

Independent Examiner's Report to the Trustees of St Bartholomew’s and St Mark’s Parochial Church Council 12

Accounts 14

Receipts and Payments Account 14

Statement of assets and liabilities 16

Fund movement by type. 18

2 The adjustment is the common fund overdue £5881 plus the net value of our unrealised investment gains or losses.  Net unrealised loss,  composed of £3,299 gain  from the Central Board of Finance and £12,441 loss from the M&G Charifund investments, over the course of the last 12 months. 21

Analysis of receipts and payments 22

Appendixes 26

Appendix A-Accounting Policy. 26

Appendix B - Investment Policy. 28

 

 

Trustees report

Report and Accounts for the Parochial Church Council of the United Parish of St Bartholomew & St Mark, Plymouth

Aims and purposes

St Bartholomew’s and St Mark’s Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent, Fr Richard Silk in promoting in the ecclesiastical parish the whole mission of the Church: pastoral, evangelistic, social and ecumenical.

St Bartholomew and St Mark covers the areas of Milehouse and Ford in Plymouth. With one church building: St Bartholomew’s. The rebuilt St Mark’s Church is now a Diocesan office complex.

Objectives and Activities

The parish and PCC, commits itself to carry out God’s will through prayer, worship, learning and action. We will develop our life together as we reach out to others; affirm individual strengths; value the diversity of our Christian community; nurture growth, vocations and leadership; work towards greater accessibility and respect and sustain our environment.

Without doubt everything from 2020 is dominated by the spread of Coronavirus throughout the world.  We have witnessed a change in society unknown for generations and the Church too has been severely effected.

We, along with all other parish churches were closed by order of the Archbishops of Canterbury and York on March 19th.  All services and use of buildings prohibited.  Indeed, clergy too were not permitted to enter churches.  So we moved on-line.  Briefly reopening for a few months we found ourselves closed again from November through Christmas until March 2021.  This unprecedented change brough challenges and indeed found a new energy and drive for us here at St Bartholomews.   

 

Safeguarding

The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 to have due regard to the House of Bishops’ guidance on safeguarding children and adults at risk.

Achievements and performance

(Last year’s balance is given inside brackets).

The Diocesan “Common Fund” was not paid in full for this year, before 31 December, but was paid in March 2021, but only by making significant inroads into the reserves of the parish.

We have found the challenges of on-line worship a new experience, both in broadcasting the services via Youtube and Facebook, but also in how to engage on-line in our own homes.

We never missed a beat with our following of the liturgical year, from Holy week and Easter  and every service still broadcast even with a congregation allowed in church.  Our attendance has not slipped, but indeed, we have seen people drawn into our community online becoming members of our Parish.

Outreach through our facilities.

Because of the COVID 19 Pandemic outreach through our hall has been severely curtailed and after March we ceased to have any groups in the Hall.  We have negotiated with the City Council for the Hall to be used as a Polling Station from 2021. We hope when circumstances allow to welcome back regular groups to our Hall.  Whilst all activities in our hall ceased for the remainder of the year we were able to undertake a much needed rewiring and replacement of the Heating boilers ready for the time when we can open our facilities again. 

Mission and evangelism

St Bartholomew’s continues to support Shekinah and Local Food banks and gives generously to charity from our regular giving.

The PCC currently has a policy of donating 5% of its ordinary income to other charities on top of any other fund raising that may occur during the year. We made no special appeals this year  owing to the church being closed for the Pandemic, but we are due to pay CAFOD £199 (see the Appeals fund), payment made in 2021.

Charities are chosen by the agreement of the PCC and the available funds are allocated to them.

The PCC agreed the level and distribution of the grants for 2019 at £2,250 (£2,100), but none of these grants were issued before 31st December, the schedule of grants is included below. All of the 2017and 2018  grants, except Derriford Chaplaincy(both years), and Ford Primary School (2018) were paid this year. The unpaid amounts for 2017 & 2018 have been paid in 2021. The intention is to pay the 2019 and 2020 grants in 2021.

2020 grant distribution has yet to be agreed by the PCC. The intention is to fund grants from ordinary unrestricted funds totalling as a minimum £1,384 (£2,161) based on our 2020 performance.

Fund – OGyear - Outward Grants year

2019

2018

2017

2020

Outward Grant details:

Planned

Planned

Planned

Paid

Additional Curate’s Society

£150

£150

£150

300

USPG (formerly US)

£150

£150

£150

300

Franciscan Servants of Jesus and Mary (Posbury)

£150

£150

£150

300

Church Army

£150

£150

£150

300

St Luke’s Hospice

£150

£150

£150

300

Families for Children

£150

£150

£150

300

Open Doors International Language School

£150

£150

£150

300

Mercy Ships

£150

£150

£150

300

Shekinah

£200

£200

£200

400

Churches Housing Trust

£150

£150

£150

300

ShelterBox

£150

£150

£150

300

Derriford Hospital Chaplaincy

£150

£150

£150

 

Ford Primary School

£200

£200

 

 

Unallocated

£200

£50

-

 

Total

£2,250

£2,100

£1,850

£3,400

 

Financial review

The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 on the Receipts and payments basis.

 Mrs C Davies, a member of the PCC, received £1,550 (£2,070) for duties as Director of Music. The expenses paid to the parish priest and other officers of the PCC may include a small immaterial proportion, which relates to their function as PCC members. No other payments were made to PCC members.

No provision for hall and church boiler replacement £0 (£0) was made this year. two users of the hall owed £425 (£390) at 31st December. The hall raised £2,265 (£9,708) this year and cost £3,233 (£5,445), net expenditure is £968 (income £4,263). £9,165 (£0) was invested in re-wiring the hall and replacing the boilers. We are still fundraising to replace the shuttering between the kitchen and the hall.

Total receipts on unrestricted funds were £27,688 (£43,219) a decrease of £15,531 (increase of £1,647) and £712 for restricted donations and are detailed in the financial statements. The legacy from last year accounts for much of this reduction . Covid 19 has resulted in most members of the planned giving scheme switching to standing order.

£45,013 (£45,812) was spent to provide the Christian ministry from St Bartholomew’s church to the united parish, including the contribution to the diocesan common fund £23,543 (£24,160), this largely provides the stipends and housing for the clergy. The level of the contribution increased per participant, but the Common Fund assessed fell slightly, due to lower participation figures.

The net result for the year was a deficit of receipts over payments of £17,325(deficit £2,593). We only paid £17,673 of our Common Fund for 2020, the balance was paid since start of 2021. We did not pay the 2018 and 2017 outward grants in full by the end of 2020, also paid in 2021. We have revalued our investment assets at 31st December and posted an unrealised net loss of £9,143 (gain £17,455), this is despite the Central Board of Finance showing a gain £3,299, the M&G Charifund underperformed showing a loss of £12,441, valuing our investment assets at £106,807 (£125,950), £10,000 (£0) was withdrawn from the Central Board of Finance Investmenmt Account. After adding the bank and deposit balances brought forward at the beginning of the year the balance carried forward at 31st December for unrestricted funds totalled £129,789 (£156,343).

 

The PCC has designated a fund to hold identified misplaced payments (Misplaced transfers) which has a balance of £375 (£375) to meet any requests for reimbursement, it is unclear how long we should continue this designation.

 

Fund transfers were made to capitalise the interest gained on the CBF deposit accounts, which is currently paid to our CAF bank account and to establish the designated Grants fund per accounting year. See the fund movements section of the accounts.

Reserves policy

It is PCC Policy to maintain a balance on unrestricted funds (if possible), which equates to approximately three months unrestricted payments.

 

2020

2019

Reserves target (approximately)

£11,253

£11,453

Actual Reserves balance (exceeds target)

£129,787

£156,343

should be adjusted by adding

 

 

    Income tax unclaimed

£4,804

£4,535

    Hall user charges unpaid

£425

£390

and reduced by

 

 

    Uncleared cheques

-

-

    Unpaid bills, includes Common Fund and grants,

£6,620

£16,030

    The balance of the St Mark’s designated funds.

£9,714

£9,714

After adjusting for the above the available funds are

£118,682

£135,524

 

Investment Policy

The PCC has a policy for longer term investments. This is published at Appendix B.

Assets

 

2020

2019

 

Kadcat

£225

£90

 

Slimming World

£200

£300

 

HMRC Gift aid not claimed by 31 December

£4,804

£4,535

Total

 

£5,229

£4,925

 

 

Liabilities

We hold some funds, paid into our bank accounts, held on behalf of other organisations (Agency). This money will be passed on to the respective organisations as soon as reasonably possible.  We are waiting for bank details for Plymouth Council of Faiths. No cheques £0 (£0) had not cleared at 31st December.

 

2020

2019

There were (9)  unpaid amounts at the end of the year.

 

 

 

Common Fund

£5,871

£12,080

 

RSCM Membership

 

£107

 

South West Water

 

£100

 

Church and hall insurance

 

£437

 

Hall bins

 

£83

 

EDBF Funeral fees (Agency)

£758

£745

 

Plymouth Council of Faiths (Agency)

£994

£994

 

Water Aid (Agency)

£1

£1

 

CAFOD (Appeals)

£199

£199

Total

All amounts have subsequently been paid, except Plymouth Council of Faiths and Water Aid (clerical error).

£7,823

£14,746

 

Volunteers

Obviously 2020 has seen a different way of how we participate in life at St Bartholomew’s.  Restrictions in gathering and contact have stopped everything.  It must be noted that stories of neighbourly help abound, from shopping for the shielding to much needed telephone calls and assurance of prayers.

Structure, governance and management

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure.

The method of appointment of PCC members is set out in the Church Representation Rules. At St Bartholomew’s and St Mark’s the membership of the PCC consists of the incumbent, churchwardens, ex officio due to membership of Deanery/ Diocesan/ General Synod, and members elected by those members of the congregation who are on the electoral roll of the church.

The PCC held three on-line meetings during the year.  During lockdown these meetings have been held online and urgent business by email to the members by the chairman.

Administrative information

St Bartholomew’s Church is situated on Outland Road, Plymouth. It is part of the Diocese of Exeter within the Church of England. The correspondence address is The Vicarage, 13 Outland Road, Plymouth. The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2011) and a charity currently excepted from registration with the Charity Commission.[1]

The APCM was delayed because of COVID-19. PCC members who have served at any time from 1 January 2020 until the date this report was approved are:

Ex officio members:

  • Incumbent: Fr Richard Silk SSC (chairman)
  • Warden: Mr Peter Andrews, representative on Deanery Synod
  • Warden: Mrs Pat Marshall

Elected members:

  • Mrs Catherine Davies, representative on Deanery Synod, Reader, Director of Music
  • Mrs Norma Couch
  • Mr George Davies, Reader, Treasurer
  • Mr Ian Gee
  • Mrs Elizabeth Harris
  • Mrs Mary Ingham, PCC Secretary
  • Mrs Sue Mayne
  • Mrs Teena Jones 

 

Approved by the PCC on                      May 2021
and signed on their behalf by
Fr Richard Silk  (PCC chairman)

 

 

[1] We are currently excepted from registration by the Charities Act (Exception from Registration) Regulations 2008.

 

 

Independent Examiner's Report to the Trustees of St Bartholomew’s and St Mark’s Parochial Church Council

I report on the accounts of the church for the year ended 31 December 2020 which are set out on pages 10 to 16.

Respective Responsibilities of Trustees and Examiner

The church's trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

  • Examine the accounts (under section 145 of the 2011 Act);
  • To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
  • To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements
  • to keep accounting records in accordance with section 130 of the 2011 Act; and
  • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

 

Mrs Sharon Privett

 

 

Accounts

Receipts and Payments Account

Negative amounts are shown in () Amounts rounded to whole pounds after summation


Unrestricted
 funds

Designated
 funds

Restricted
 funds

En-
dow-
ment funds

2020 Total
 funds

2019 Total
 funds

Receipts

 

 

 

 

 

 

Donations and legacies

15,859

713

16,571

25,315

Income from charitable activities

6,625

6,625

9,306

Other trading activities

920

920

4,433

Investments

4,285

4,285

4,866

Total receipts

27,688

713

28,401

43,920

 

 

 

 

 

 

 

Payments

 

 

 

 

 

 

Raising funds

3,486

60

3,546

6,210

Expenditure on charitable activities

37,940

3,528

667

42,134

40,339

Total payments

41,425

3,588

667

45,680

46,549

 

 

 

 

 

 

 

Excess of receipts over payments before transfer

(13,737)

(3,588)

45

(17,279)

(2,630)

 

 

 

 

 

 

 

Transfers

 

 

 

 

 

 

Gross transfers between funds - in

1,956

872

1,173

4,001

3,631

Gross transfers between funds - out

(2,045)

(871)

(1,085)

(4,001)

(3,631)

Excess of receipts over payments before other gains / losses

(13,826)

(3,587)

133

(17,279)

(2,630)

 

 

 

 

 

 

 

Net movement in funds

(22,968)

(3,587)

133

(26,422)

14,794

 

 

 

 

 

 

 

All assets at 01 January 2020

141,918

14,425

13,408

169,751

154,957

 

 

 

 

 

 

 

All assets at 31 December 2020

118,950

10,839

13,541

143,329

169,751

 

 

 

 

 

 

 

Represented by

 

 

 

 

 

 

Unrestricted

 

 

 

 

 

 

  General fund

112,140

112,140

141,067

  Social Fund

929

929

851

 

 

 

 

 

 

 

Designated

 

 

 

 

 

 

  Canon Stuart King's Legacy

6,349

6,349

6,349

  Don Rice's Legacy

2,500

2,500

2,500

  Flower Fund

100

100

100

  Hall Improvement Fund

187

  Misplaced Transfers

375

375

375

  Outward Grants 2017

150

150

1,850

  Outward Grants 2018

400

400

2,100

  Social Fund

100

100

100

  St Mark's Luncheon Club

683

683

683

  The King's Messengers

182

182

182

 

 

 

 

 

 

 

Restricted

 

 

 

 

 

 

  Fabric Fund

7,143

7,143

7,104

  Flower Fund

91

91

75

  Hall Improvement Fund

499

499

311

  Organ & Music Fund

80

80

178

  Other Charities - non-agency

199

199

199

  Sale of Movable Items

780

780

760

  Sanctuary Fund

5

5

63

  St Mark's Chapel and Children's Area

112

112

112

  Williams and Crapp charity residue

3,808

3,808

3,787

  Youth Work

823

823

819

               
 

Statement of assets and liabilities

 

Unrestricted

Designated

Restricted

En-dow-ment

2020

2019

Current assets - Cash at bank and in hand

 

 

 

 

 

  CAF Bank Cash account -

844

925

1,554

3,323

6,873

  CAF Bank Gold account -

4,707

1,351

6,057

22,040

  CCLA (CBF) deposit account -

1,280

9,714

12,166

23,159

23,159

  Cash in hand -

159

  Flower petty cash -

100

91

191

175

  Social petty cash -

37

100

137

951

  Baptism box Float -

35

35

35

Totals

6,902

10,839

15,162

32,903

53,393

 

 

 

 

 

 

 

Current assets - Debtors

 

 

 

 

 

 

  Income tax reclaimed (HMRC) -

4,804

133

4,937

4,555

  Accounts Receivable -

425

425

390

Totals

5,229

133

5,362

4,945

 

 

 

 

 

 

 

Current assets - Investments

 

 

 

 

 

 

  Investment - M&G Charifund -

54,377

54,377

66,818

  Investment Account (CBF) CCLA -

52,431

52,431

59,132

Totals

106,807

106,807

125,950

 

 

 

 

 

 

 

Liabilities - Agency accounts

 

 

 

 

 

 

  Agency collections -

1,753

1,753

1,740

Totals

1,753

1,753

1,740

 

 

 

 

 

 

 

Liabilities - Creditors: Amounts falling due in one year

 

 

 

  Accounts Payable -

(10)

(10)

12,797

Totals

(10)

(10)

12,797

 

 

 

 

 

 

 

Liabilities - Provision for liabilities and charges due within one year

 

 

 

  Common Fund Due -

5,881

5,881

Totals

5,881

5,881

 

 

 

 

 

 

 

Grand total

113,069

10,839

13,541

137,448

169,751

 

 

 

 

 

 

 

               
 
 

Fund movement by type

 

Opening

Incoming

Outgoing

Transfers

Gains /losses /adjust-ments

Closing

General - General fund       

 

 

 

 

 

 

  Unrestricted

141,067

27,608

41,423

(89)

2(15,023)

112,140

Sub-total for General

141,067

27,608

41,423

(89)

(15,023)

112,140

Social - Social Fund        

 

 

 

 

 

 

  Unrestricted

851

80

2

929

  Designated

100

100

Sub-total for Social

951

80

2

1,029

Flower - Flower Fund        

 

 

 

 

 

 

  Designated

100

100

  Restricted

75

40

24

91

Sub-total for Flower

175

40

24

191

MIS - Misplaced Transfers

 

 

 

 

 

 

  Designated

375

375

Sub-total for MIS

375

375

OG2017 - Outward Grants 2017

 

 

 

 

 

 

  Designated

1,850

1,700

150

Sub-total for OG2017

1,850

1,700

150

OG2018 - Outward Grants 2018

 

 

 

 

 

 

  Designated

2,100

1,700

400

Sub-total for OG2018

2,100

1,700

400

Appeals - Other Charities - no

 

 

 

 

 

 

  Restricted

199

199

Sub-total for Appeals

199

199

Fabric - Fabric Fund        

 

 

 

 

 

 

      Restricted

7,104

40

7,143

Sub-total for Fabric

7,104

40

7,143

HallImprve - Hall Improvement Fun

 

 

 

 

 

 

      Designated

187

188

1

  Restricted

311

688

500

1

499

Sub-total for HallImprve

497

688

688

2

499

OrgMus - Organ & Music Fund 

 

 

 

 

 

 

  Restricted

178

100

1

80

Sub-total for OrgMus

178

100

1

80

Sanctuary - Sanctuary Fund     

 

 

 

 

 

 

  Restricted

63

(15)

43

5

Sub-total for Sanctuary

63

(15)

43

5

WAC - Williams and Crapp c

 

 

 

 

 

 

  Restricted

3,787

21

3,808

Sub-total for WAC

3,787

21

3,808

 

 

 

 

 

 

 

Youth - Youth Work         

 

 

 

 

 

 

      Restricted

819

5

823

Sub-total for Youth

819

5

823

MoveItems - Sale of Movable Item

 

 

 

 

 

 

  Restricted

760

20

780

Sub-total for MoveItems

760

20

780

STMCA - St Mark's Chapel and Children’s Area

 

 

 

 

 

            Restricted

112

112

Sub-total for STMCA

112

112

KingsMess - The King's Messenger

 

 

 

 

 

 

            Designated

182

182

Sub-total for KingsMess

182

182

LKing - Canon Stuart King's Legacy

 

 

 

 

 

 

            Designated

6,349

6,349

Sub-total for LKing

6,349

6,349

LRice - Don Rice's Legacy  

 

 

 

 

 

 

            Designated

2,500

2,500

Sub-total for LRice

2,500

2,500

LunchClub - St Mark's Luncheon Club

 

 

 

 

 

 

            Designated

683

683

Sub-total for LunchClub

683

683

Grand total

169,751

28,401

45,680

2(15,023)

137,448

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2 The adjustment is the common fund overdue £5881 plus the net value of our unrealised investment gains or losses.  Net unrealised loss,  composed of £3,299 gain  from the Central Board of Finance and £12,441 loss from the M&G Charifund investments, over the course of the last 12 months.
Analysis of receipts and payments

 

Unrestricted

Designated

Restricted

En-dow-ment

Total

2020

2019

RECEIPTS

 

 

 

 

 

 

Donations and legacies

 

 

 

 

 

 

0101 - Gift Aid

12,068

128

12,196

9,906

0110 - Gift Aid - Envelopes

1,909

1,909

3,923

0201 - Other planned giving

966

966

1,490

0301 - Church collections

476

476

1,915

0421 - Recurring Gift Aid

55

0431 - Recurring donations

40

40

185

0501 - One-off Gift Aid gifts

30

510

540

77

0550 - Donations

140

50

190

309

0601 - Tax recoverable on Gift Aid

270

(15)

255

7,452

0701 - Legacies

4

15,859—713—16,57125,315Total

15,859

713

16,571

25,315

Income from charitable activities

 

 

 

 

 

 

1101 - Fees for weddings and funerals

672

1201 - Use of church

5,200

5,200

5,450

1230 - Use of Hall (objectives)

1,425

1,425

3,115

1301 - Social events (objectives)

69

Total

6,625

6,625

9,306

Other trading activities

 

 

 

 

 

 

0911 - Fund raising (gross)

80

80

628

0931 - Noncharitable trading

120

1240 - Use of Hall (fund raising)

840

840

3,685

Total

920

920

4,433

Investments

 

 

 

 

 

 

1001 - Dividends

4,145

4,145

4,685

1020 - Bank and other deposit interest

140

140

181

Total

4,285

4,285

4,866

RECEIPTS TOTAL

27,688

713

28,401

43,920

 

 

 

 

 

 

 

PAYMENTS

 

 

 

 

 

 

Raising funds

 

 

 

 

 

 

1705 - Fund raising expenses

2

2

50

1720 - Costs of stewardship campaign

50

1725 - Publicity

176

176

110

1735 - Stewardship expenses

75

75

75

1740 - Investment management costs

60

60

60

2515 - Hall running - cleaning

570

570

1,639

2530 - Hall running - electricity

527

527

612

2540 - Hall running - gas

801

801

1,170

2550 - Hall running - insurance

754

754

886

2560 - Hall running - maintenance

784

2580 - Hall running - water

521

521

452

2590 - Hall running - other expenses

60

60

321

Total

3,486

60

3,546

6,210

Expenditure on charitable activities

 

 

 

 

 

 

1801 - Giving to missionary societies

300

300

1850 - Church Societies

1,200

1,200

1870 - Other Charities

1,900

1,900

400

1890 - Other Donations

100

100

185

1910 - Common Fund Payments

17,673

17,673

24,160

2001 - Assistant staff costs

50

2020 - Salaries

1,550

1,550

2,070

2030 - Choir

212

2101 - Working expenses of incumbent

3,219

3,219

3,236

2110 - Visiting speakers / locums

10

2215 - Trips and Other Social Events

517

2301 - Church running - insurance

1,476

1,476

1,734

2310 - Church telephone

454

454

472

2330 - Church maintenance

201

201

1,554

2331 - Church cleaning

805

805

1,202

2340 - Upkeep of services other

973

24

997

425

2341 - Sacristy

318

43

361

558

2344 - Photocopying

1,214

1,214

1,088

2350 - Upkeep of churchyard

30

30

454

2360 - Administration

90

90

90

2401 - Church running - electricity

361

361

423

2410 - Church running - gas

518

518

999

2420 - Church running - water

521

521

502

2820 - Hall + major repairs - installation

8,537

128

500

9,165

Total

37,940

3,528

667

42,134

40,339

PAYMENTS TOTAL

41,425

3,588

667

45,680

46,549

 

 

 

 

 

 

 

GRAND TOTAL

(13,737)

(3,588)

45

(17,279)

(2,630)

 

Appendixes

Appendix A-Accounting Policy

The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations using the Receipts and Payments basis.

Funds

General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application to the general purposes of the PCC. These include funds designated for a particular purpose by the PCC. The Social fund is operated for accounting purposes as a separate unrestricted fund. Each of the restricted funds (except the Appeals fund) shown below may have a designated fund, where the PCC has decided to set aside General funds for the purpose assigned to the restricted fund or similar purposes.

There are several designated funds which are associated with the former St Mark’s PCC. These are all covered by the following designation:

This fund is from the resources of the former St Mark, Ford parish. It was to be used for the furnishing and equipping of the new “chapel of ease” on the former St Mark’s site. As the new St Mark’s has been furnished and equipped by the diocese; the money may be spent, for the benefit of and for furthering the Kingdom of God, in the parish of St Bartholomew and St Mark, Ford especially that part composed of the former parish of St Mark, Ford as deemed appropriate by the then vicar and PCC.

The funds are called:

The Kings Messengers, Canon Stuart King’s Legacy, Don Rice’s Legacy, St Mark’s Luncheon Club,

The purpose of each restricted fund is:

  • Appeals

Donations made by church members which are destined for a charity other than those controlled by the PCC, but which pass through the church accounts.

  • Fabric

Major projects for the church building.

  • Flower

Provision of floral decoration at services.

  • Hall Improvement

Projects to improve the facilities of the church hall.

  • Organ & Music

Purchase new choral music for the church & choral bursaries.

  • Sale of Movable Items

These assets of the former St Mark’s Church were held in perpetuity and the proceeds of their sale are restricted.

  • Sanctuary

Purchase of Sacristy requisites including long burning candles for the sanctuary lamp.

  • St Mark’s Chapel and Children’s area

Work to rededicate and equip the Redeemer chapel to St Mark and improve the children’s area.

  • Williams and Crapp charity residue

The Williams and Crapp charity endowment was ended in 2017 and this fund contains the PCCs portion of the residue. It must be used for the benefit of the poor of the parish.

  • Youth

From a legacy; to be applied to work among the young people of the parish.

  • Other funds

As required when funds are donated for a specific purpose.

The accounts include monetary transactions, assets and liabilities for which the PCC can be held responsible. They do not include the accounts of other church groups that owe an affiliation to another body, nor those that are informal gatherings of church members.

Subject to the above, receipts and payments include income as received and expenditure when irrevocably paid.

Statement of Assets and Liabilities

The following assets are recognised in the statement of assets:

  • Movable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal.
  • Land and buildings held on behalf of the PCC.
  • Other fixtures, fittings and office equipment where the PCC is free to dispose of such assets without faculty and where the original cost exceeded £1,000.
  • Amounts owing from HMRC where a formal claim has been made. A provisional amount is shown where a claim has not been made for some receipts during the accounting period.
  • Any other amounts owing to the PCC including church hall lettings and insurance claims.
  • Legacies where formal notification of entitlement and amount has been received at 31 December by the PCC.
  • Any investments held beneficially by the PCC.
  • Closing balance of all assets.

The following liabilities are recognised in the statement of liabilities

  • Any loans or overdrafts advanced to the PCC.
  • Any arrears of Common Fund.
  • Creditors for goods or services where the supply has been received and invoiced by December 31.

 

 

Approved by the PCC on                May 2021  
and signed on their behalf by
Fr Richard Silk   (PCC chairman).

 

Appendix B - Investment Policy

St Bartholomew and St Mark

Church Investment Policy (revision 1)

 

1 Overview

1(i) Introduction

  • The Church is dependent on the investment income and/or dividends to make up short fall in their planned and regular giving and fund raising.
  • Investments for short term should provide interest at best market rates.
  • Investments for medium and longer term should provide income and capital growth where possible.

1(ii) Investment powers

The PCC can invest on the basis that charities should make best use of their assets.  The PCC believe that they are governed by section 3 of the Trustee Act 2000 including the power to invest in land in section 8 of the Trustee Act 2000.

1(iii) Governance

Decisions on investments will be made by the standing committee, in line with this policy, and advice given by the nominated investment advisor, with the approval of the PCC being obtained.

 

2 Investment Objectives

2(i) The PCC seeks to produce the best return it can with minimal risk to capital, for short and medium term investments capital preservation is of paramount importance.

2(ii) Bequests need to be looked at in line with this policy where the bequest is made in property or shares and will be treated in line with the policy and taken on advice. 

 

3 Risks

3(i) The PCC depends on its investment income to assist in funding annual expenditure – income is therefore a priority over capital growth in the short and medium term, longer term a balance between capital growth and income is acceptable.  Capital volatility should be minimised and there must be minimum risk to invested assets.

Short term      can have loss of interest on capital but not loss of capital,

Medium term no loss of capital (by penalties or similar) and capital protected where possible,

Long term      minimal risk of loss of growth and fluctuations in market tolerated but to be treated as long term investments, which will recover.

3(ii) Cash balances should be deposited with institutions with a minimum rating of A-. The receipt of shares through bequest would be managed outside the A- risk rating and be sold at appropriate time and when advised by the investment advisor.

3(iii) The PCCs assets should be held in cash or near cash investments denominated in sterling.

3(iv) Deposits should be spread, with no one institution exceeding the Financial Services Compensation limit.  No segment to exceed 20% of the invested assets.

 

4 Liquidity

4(i) The amount necessary to meet the reserves policy “Reserves” (£15,000 approximately 3 months income) needs to be on a 30 day maximum call down. Reserves to be invested on the best available short to medium term (1 – 3 years) investments in line with these requirements.

4(ii) £70,000 - investment should have income as its primary role and needs to achieve capital growth for maximum inflation proofing.  These funds should be segmented and are not expected to be drawn down unless budgeted for the year.

4(iii) Other funds- investment above these sums can be looked at for longer term investment planning with lock-in conditions to enable maximum growth to assist in inflation proofing the total portfolio. These funds should only be drawn as a last resort.

4(iv) Income needs to be drawn on accumulated capital investments annually or quarterly if available.

 

5 Time Horizon

The PCC is expected to exist in perpetuity and to continue to need to raise income from its investments

 

6 Ethical Investments

Ethical Investments should be sought and this is to apply to pooled investments.

 

  1. Management Reporting and Monitoring

7(i) Management -

We have no investment manager.  The standing committee manage the investments.

7(ii) Reporting - Reporting should be made on the funds and investments on a minimum of 6 monthly basis.

 

8 Approval and review

The investment policy was prepared by a sub-committee of the PCC to provide a framework for the management of its assets; the policy will be reviewed annually and on receipt of large bequests, in excess of £20000, to ensure its continued appropriateness.

 

Approved by the PCC –

 

 

 

 

 

 

Chairman   Fr Richard Silk            Date              May 2021

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PL2 3BZ

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