St Bartholomew's Milehouse, Plymouth
St Bartholomew's Milehouse, Plymouth

Parish Report for 2019

Due to delays imposed by lockdown in March this year, our Annual Parochial Church Meeting was postponed and will be held on 18th October 2020.

 

Here are the the Accounts and report for 2019:

 

The United Parish of St Bartholomew and St Mark, Ford

Devonport, Plymouth - in the Diocese of Exeter

 

Annual Report & Accounts
of the Parochial Church Council

for the year ended 31 December 2019

 

Incumbent: Fr Richard Silk SSC

 

 

Bank:

 

CAF Bank Ltd

 

 

Independent examiner:

 

Mr Tony Braddon

 

 

 

 

Contents

Trustees report 3

Report and Accounts for the Parochial Church Council of the United Parish of St Bartholomew & St Mark, Plymouth. 3

Aims and purposes 3

Objectives and Activities 3

Safeguarding. 3

Achievements and performance. 3

Outreach through our facilities. 4

Mission and evangelism.. 4

Financial review. 5

Reserves policy. 6

Investment Policy. 6

Assets 7

Liabilities 7

Volunteers 7

Structure, governance and management 8

Administrative information. 8

Independent Examiner's Report to the Trustees of St Bartholomew’s and St Mark’s Parochial Church Council 9

Accounts 10

Receipts and Payments Account 10

Statement of assets and liabilities 12

Fund movement by type. 13

Analysis of receipts and payments 15

Appendixes 17

Appendix A-Accounting Policy. 17

Appendix B - Investment Policy. 19

 

 

Trustees report

Report and Accounts for the Parochial Church Council of the United Parish of St Bartholomew & St Mark, Plymouth

Aims and purposes

St Bartholomew’s and St Mark’s Parochial Church Council (PCC) has the responsibility of co-operating with the incumbent, Fr Richard Silk in promoting in the ecclesiastical parish the whole mission of the Church: pastoral, evangelistic, social and ecumenical.

St Bartholomew and St Mark covers the areas of Milehouse and Ford in Plymouth. With one church building: St Bartholomew’s. The rebuilt St Mark’s Church is now a Diocesan office complex.

Objectives and Activities

The parish and PCC, commits itself to carry out God’s will through prayer, worship, learning and action. We will develop our life together as we reach out to others; affirm individual strengths; value the diversity of our Christian community; nurture growth, vocations and leadership; work towards greater accessibility and respect and sustain our environment.

At Easter St Bartholomew & St Mark parted company with St Gabriel’s Peverell.  St Mark’s Offices have been reclaimed by the Diocese to be expanded into a new Diocesan Office complex. (The new building, it appears, was never a Parish asset or Consecrated/Licensed church). So we have bid farewell to the old site in Cambridge Road and brought the Ford Family Group to an end.  Subsequently we have begun to consolidate all our Parish life on St Bartholomew’s Church including the addition of a ‘St Mark’s’ chapel as we embrace more closely our whole area especially deepening our connections with Ford School and community who come to St Bartholomew’s regularly throughout the year.

We go on pilgrimage, to Chrism mass, welcome the newly Baptised and Confirmed and visit the needy. We live our faith openly in the community along with the church which is open every day for people to enter and pray.

Safeguarding

The PCC has complied with the duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 to have due regard to the House of Bishops’ guidance on safeguarding children and adults at risk.

Achievements and performance

(Last year’s balance is given inside brackets).

The Diocesan “Common Fund” was not paid in full for this year, before 31 December, but was paid in January 2020 again only by making significant inroads into the reserves of the parish.

We continue our association with Ford Primary School who continue to see St Barts as their place to gather at harvest and Christmas and for educational visits.

Montpellier School younger years come to St Bart’s for educational days, several Teddy Bears have been married to date!

Outreach through our facilities.

We continue to welcome regular groups to our Hall.  Drama from Kadcats including pantos and shows.  Plymouth Children’s Theatre Workshop who attract dozens of children week by week.  Cubs and Beavers groups at capacity. Parkinson’s support group, Craft Club, Slimming World, Alcoholics Anonymous, Yoga, Cake Decorating workshops, Derriford Hospital Support Group, all these groups add to the richness of our life here and we are pleased to have them with us.

Mission and evangelism

St Bartholomew’s continues to support Shekinah and Local Food banks and gives generously to charity from our regular giving.

The PCC currently has a policy of donating 5% of its ordinary income to other charities on top of any other fund raising that may occur during the year. Our Lent Appeal was for Water Aid this raised £441.05.  This year the PCC decided that Harvest gifts should go towards a CAFOD project to purchase seeds £199 was raised. (see the Appeals fund).

Charities are chosen by the agreement of the PCC and the available funds are allocated to them.

The PCC agreed the level and distribution of the grants for 2018 at £2100 (£2,250), but none of these grants were issued before 31st December, the schedule of grants is included on the next page. The intention is to make these grants in 2020, except for the unallocated £50 (£400)  which will be determined by immediate need during the year. The £400 pounds unallocated from last year was paid to Water Aid (with the Lent Appeal funds) and the DEC Hurricane Idai appeal.

The intention is to fund grants from ordinary unrestricted funds totalling £2,161 (£2,078) based on our 2019 performance.

Fund – OGyear - Outward Grants year

2018

2017

Outward Grant details:

Planned

Planned

Additional Curate’s Society

£150

£150

USPG (formerly US)

£150

£150

Franciscan Servants of Jesus and Mary (Posbury)

£150

£150

Church Army

£150

£150

St Luke’s Hospice

£150

£150

Families for Children

£150

£150

Open Doors International Language School

£150

£150

Mercy Ships

£150

£150

Shekinah

£200

£200

Churches Housing Trust

£150

£150

ShelterBox

£150

£150

Derriford Hospital Chaplaincy

£150

£150

Ford Primary School

£200

 

Unallocated

£50

-

Water Aid and Hurricane Idai (£200 each)

 

£400

Total

£2100

£2250

 

Financial review

Mrs C Davies, a member of the PCC, received £2070 (£2,290) for duties as Director of Music. The expenses paid to the parish priest and other officers of the PCC may include a small immaterial proportion, which relates to their function as PCC members. No other payments were made to PCC members.

No provision for hall and church boiler replacement £0 (£0) was made this year. Two users of the hall owed £390 (£1,600) at 31st December. The hall raised £9,708 (£7,595) this year and cost £5,445 (£5,841), net income is £4,263 (£1,754). We re-carpeted the lobby and are planning a complete rewire for the hall (and the church) for next year, we are still fundraising to replace the shuttering between the kitchen and the hall.

Total receipts on ordinary unrestricted funds were £43,219 (£41,572),  an increase of £1,647 (a decrease of £1,299) and are detailed in the financial statements. The PCC received the legacy of £10,000 plus a small amount of interest £4 (£0), our intention is to use this towards the rewiring. Regular income has risen slightly, Hall income has improved, the hall user with settlement terms of £100 each month for their outstanding debt now stands at £300 (£1,300) at 31st December. Income includes £6.295 (£0) tax reclaimed but not received at 31 December; but there was £733 (£4007) awaiting reclaim, included in income tax recoverable.

£45,812 (£46,492) was spent to provide the Christian ministry from St Bartholomew’s church to the united parish, including the contribution to the diocesan common fund £24,160 (£26,302), this largely provides the stipends and housing for the clergy. The level of the contribution increased per participant, but the Common Fund assessed fell slightly, due to lower participation figures.

The net result for the year was a deficit of receipts over payments of £2,593 (deficit £4,920). We only paid £12,080 of our Common Fund for 2019, balance paid since start of 2020,and that we have not paid the 2018 and 2017  outward grants in full, also paid in 2020. We have revalued our investment assets at 31st December and posted unrealised net gains of £17,455 (£693), valuing our investment assets at £125,950 (£108,426), no withdrawals were made this year £0 (£10,000) from either account. After adding the bank and deposit balances brought forward at the beginning of the year the balance carried forward at 31st December for unrestricted funds totalled £156,343 (£141,601).

The PCC has designated a fund to hold identified misplaced payments (Misplaced transfers) which has a balance of £375 (£375) to meet any requests for reimbursement, it is unclear how long we should continue this designation.

Fund transfers were made to establish the outward grants fund for 2018 and to capitalise the interest gained on the CBF investment accounts, which is currently paid to our CAF bank account. 

Reserves policy

It is PCC Policy to maintain a balance on unrestricted funds (if possible), which equates to approximately three months unrestricted payments.

 

2019

2018

Reserves target (approximately)

£11,453

£11,623

Actual Reserves balance (exceeds target)

£156,343

£141,601

should be adjusted by adding

 

 

    Income tax unclaimed

£733

£4007

    Hall user charges unpaid, legacy not received

£390

£11600

and reduced by

 

 

Uncleared cheques

-

-

    Unpaid bills, includes Common Fund and grants

£16,030

£2,760

This figure also includes the balance of the St Mark’s designated funds.

£9,714

£9,714

After adjusting for the above the available funds are

£131,722

£144,734

 

Investment Policy

The PCC has a policy for longer term investments. This is published at Appendix B.

 

Assets

Some of the Hall users owed us money at the end of the year

 

 

2019

2018

 

Kadcat

£90

£90

 

Slimming World

£300

£1,510

 

HMRC Gift aid not claimed by 31 December

£4,534.50

£6,272

 

Pecuniary Legacy not received by 31 December

-

£10,000

Total

 

£4,924.50

£17,872

Liabilities

We hold some funds, paid into our bank accounts, held on behalf of other organisations (Agency). This money will be passed on to the respective organisations as soon as reasonably possible. No cheques £0 (£0) had not cleared at 31st December.  We are waiting for bank details for Plymouth Council of Faiths.

 

2019

2018

There were 9 (5) unpaid amounts at the end of the year.

 

 

 

Common Fund

£12,080

-

 

RSCM Membership

£107

-

 

South West Water

£100.42

£97.38

 

Church and hall insurance

£436.62

£422.58

 

Hall bins

£82.91

-

 

EDBF Funeral fees (Agency)

£745

£161

 

Ford Family Group (Agency)

-

£250

 

Plymouth Council of Faiths (Agency)

£994.48

£994.48

 

Water Aid (Agency)

£1

 

 

CAFOD (Appeals)

£199

 

Total

All amounts have subsequently been paid, except Plymouth Council of Faiths, Water Aid (clerical error) and CAFOD.

£14,746.43

£1,925.44

 

Volunteers

Our parish flourishes because of the response of the people to Gods’ call to reach out to all his people. From the ministry of our Lay Readers in proclaiming the Gospel to the attention of our Churchwardens in their administration of our Parish.  From the worship lead by our musicians to the prayers offered by our intercessors.  From the welcome offered at the door to the refreshments offered after our services.  From cooking Parish meals to washing up!  From the preparation for Baptism to the visiting of the sick. From giving to our food collection to the serving at our Altars and vestries. From the management of our monies to the care of our grounds, we seek to serve God with joy and tend his people with care.

Structure, governance and management

The Parochial Church Council is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure.

The method of appointment of PCC members is set out in the Church Representation Rules. At St Bartholomew’s and St Mark’s the membership of the PCC consists of the incumbent, churchwardens, ex officio due to membership of Deanery/ Diocesan/ General Synod, and members elected by those members of the congregation who are on the electoral roll of the church.

The PCC held six meetings during the year.

The Electoral Roll is being renewed and accepted this year. Before renewal it stood at 46 names following the annual revision in the period leading up to the APCM 2018.

Administrative information

St Bartholomew’s Church is situated on Outland Road, Plymouth. It is part of the Diocese of Exeter within the Church of England. The correspondence address is The Vicarage, 13 Outland Road, Plymouth. The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 2011) and a charity currently excepted from registration with the Charity Commission.

PCC members who have served at any time from 1 January 2019 until the date this report was approved are:

Ex officio members:

  • Incumbent: Fr Richard Silk SSC (chairman)
  • Warden: Mr Peter Andrews, representative on Deanery Synod
  • Warden: Mrs Pat Marshall

Elected members:

  • Mrs Catherine Davies, representative on Deanery Synod, Reader, Director of Music
  • Mrs Norma Couch
  • Mr George Davies, Reader, Treasurer
  • Mr Ian Gee
  • Mrs Elizabeth Harris
  • Mrs Mary Ingham, PCC Secretary
  • Mrs Sue Mayne
  • Mr Richard Osborne
  • Mrs Teena Jones

 

Approved by the PCC on    30  September 2020
and signed on their behalf by
Fr Richard Silk  (PCC chairman)

 

 

Independent Examiner's Report to the Trustees of St Bartholomew’s and St Mark’s Parochial Church Council

I report on the accounts of the church for the year ended 31 December 2019 which are set out on pages 10 to 16.

Respective Responsibilities of Trustees and Examiner

The church's trustees are responsible for the preparation of the accounts. The church's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

  • Examine the accounts (under section 145 of the 2011 Act);
  • To follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
  • To state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below. Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements
  • to keep accounting records in accordance with section 130 of the 2011 Act; and
  • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mr Tony Braddon

9 Parker Road

Plymouth

PL2 3EB                                                                                                                                  October 2020

 

Accounts

Receipts and Payments Account

Negative amounts are shown in ()

Un-
restricted
 funds

Designated
 funds

Restricted
 funds

En-
dow-
ment funds

2019 Total
 funds

2018 Total
 funds

Receipts

 

 

 

 

 

 

Donations and legacies

24,751.56

563.44

25,315.00

31,476.72

Income from charitable activities

9,305.50

9,305.50

9,410.50

Other trading activities

4,295.20

137.33

4,432.53

6,479.70

Investments

4,866.49

4,866.49

4,903.52

Total receipts

43,218.75

700.77

43,919.52

52,270.44

 

 

 

 

 

 

 

Payments

 

 

 

 

 

 

Raising funds

6,210.14

6,210.14

5,563.01

Expenditure on charitable activities

39,201.69

400.00

737.47

40,339.16

41,594.75

Total payments

45,411.83

400.00

737.47

46,549.30

47,157.76

 

 

 

 

 

 

 

Excess of receipts over payments before transfer

(2,193.08)

(400.00)

(36.70)

(2,629.78)

5,112.68

 

 

 

 

 

 

 

Transfers

 

 

 

 

 

 

Gross transfers between funds - in

720.00

2,301.35

609.40

3,630.75

3,153.16

Gross transfers between funds - out

(2,910.75)

(200.00)

(520.00)

(3,630.75)

(3,153.16)

Excess of receipts over payments before other gains / losses

(4,383.83)

1,701.35

52.70

(2,629.78)

5,112.68

 

 

 

 

 

 

 

Net movement in funds

13,039.72

1,701.35

52.70

14,793.77

5,806.07

 

 

 

 

 

 

 

All assets at 01 January 2019

128,877.93

12,723.80

13,355.02

154,956.75

149,150.68

 

 

 

 

 

 

 

All assets at 31 December 2019

141,917.65

14,425.15

13,407.72

169,750.52

154,956.75

 

 

 

 

 

 

 

Represented by

 

 

 

 

 

 

Unrestricted

 

 

 

 

 

 

  General fund

141,066.73

141,066.73

128,308.87

  Social Fund

850.92

850.92

569.06

 

 

 

 

 

 

 

Designated

 

 

 

 

 

 

  Canon Stuart King's Legacy

6,348.83

6,348.83

6,348.83

  Don Rice's Legacy

2,500.00

2,500.00

2,500.00

  Flower Fund

100.00

100.00

100.00

  Hall Improvement Fund

186.60

186.60

185.25

  Misplaced Transfers

375.00

375.00

375.00

  Outward Grants 2017

1,850.00

1,850.00

2,250.00

  Outward Grants 2018

2,100.00

2,100.00

  Social Fund

100.00

100.00

100.00

  St Mark's Luncheon Club

683.12

683.12

683.12

  The King's Messengers

181.60

181.60

181.60

 

 

 

 

 

 

 

Restricted

 

 

 

 

 

 

  Fabric Fund

7,103.86

7,103.86

7,569.84

  Flower Fund

75.30

75.30

64.29

  Hall Improvement Fund

310.51

310.51

185.00

  Organ & Music Fund

178.46

178.46

177.16

  Other Charities - non-agency

199.00

199.00

  Sale of Movable Items

760.28

760.28

760.28

  Sanctuary Fund

62.78

62.78

26.82

  St Mark's Chapel and Children's Area

112.44

112.44

  Williams and Crapp charity residue

3,786.51

3,786.51

3,759.00

  Youth Work

818.58

818.58

812.63

               

 

Statement of assets and liabilities

 

General

Designated

Restricted

En-dow-ment

2019

2018

Current assets - Cash at bank and in hand

 

 

 

 

 

  CAF Bank Cash account -

(190.08)

5,008.12

2,055.43

6,873.47

1,377.40

  CAF Bank Gold account -

21,015.59

1,024.44

22,040.03

4,169.09

  CCLA (CBF) deposit account -

1,968.97

9,217.03

11,973.03

23,159.03

23,159.03

  Cash in hand -

159.34

159.34

886.81

  Flower petty cash -

100.00

75.30

175.30

164.29

  Social petty cash -

850.92

100.00

950.92

669.06

  Baptism box Float -

35.00

35.00

35.00

Totals

23,839.74

14,425.15

15,128.20

53,393.09

30,460.68

 

 

 

 

 

 

 

Current assets - Debtors

 

 

 

 

 

 

  Income tax reclaimed (HMRC) -

4,534.50

20.00

4,554.50

  Accounts Receivable -

390.00

390.00

17,884.70

Totals

4,924.50

20.00

4,944.50

17,884.70

 

 

 

 

 

 

 

Current assets - Investments

 

 

 

 

 

 

  Investment - M&G Charifund -

66,817.83

66,817.83

58,109.93

  Investment Account (CBF) CCLA -

59,132.20

59,132.20

50,416.55

Totals

125,950.03

125,950.03

108,526.48

 

 

 

 

 

 

 

Liabilities - Agency accounts

 

 

 

 

 

 

  Agency collections -

1,740.48

1,740.48

1,405.48

Totals

1,740.48

1,740.48

1,405.48

 

 

 

 

 

 

 

Liabilities - Creditors: Amounts falling due in one year

 

 

 

  Accounts Payable -

12,796.62

12,796.62

509.63

Totals

12,796.62

12,796.62

509.63

 

 

 

 

 

 

 

Grand total

141,917.65

14,425.15

13,407.72

169,750.52

154,956.75

 

 

 

 

 

 

 

               
 

 

Fund movement by type

 

Opening

Incoming

Outgoing

Transfers

Gains /losses /adjust-ments

Closing

General - General fund       

 

 

 

 

 

 

  Unrestricted

128,308.87

42,753.55

45,228.49

(2,190.75)

117,423.55

141,066.73

Sub-total for General

128,308.87

42,753.55

45,228.49

(2,190.75)

17,423.55

141,066.73

Social - Social Fund        

 

 

 

 

 

 

  Unrestricted

569.06

465.20

183.34

850.92

  Designated

100.00

100.00

Sub-total for Social

669.06

465.20

183.34

950.92

Flower - Flower Fund        

 

 

 

 

 

 

  Designated

100.00

100.00

  Restricted

64.29

185.00

173.99

75.30

Sub-total for Flower

164.29

185.00

173.99

175.30

MIS - Misplaced Transfers

 

 

 

 

 

 

  Designated

375.00

375.00

Sub-total for MIS

375.00

375.00

OG2017 - Outward Grants 2017

 

 

 

 

 

  Designated

2,250.00

400.00

1,850.00

Sub-total for OG2017

2,250.00

400.00

1,850.00

OG2018 - Outward Grants 2018

 

 

 

 

 

 

  Designated

2,100.00

2,100.00

Sub-total for OG2018

2,100.00

2,100.00

Appeals - Other Charities – not Agency

 

 

 

 

 

  Restricted

199.00

199.00

Sub-total for Appeals

199.00

199.00

Fabric - Fabric Fund        

 

 

 

 

 

 

            Restricted

7,569.84

520.00

54.02

7,103.86

Sub-total for Fabric

7,569.84

520.00

54.02

7,103.86

HallImprve - Hall Improvement Fund

 

 

 

 

 

 

            Designated

185.25

1.35

186.60

  Restricted

185.00

124.89

0.62

310.51

Sub-total for HallImprve

370.25

124.89

1.97

497.11

OrgMus - Organ & Music Fund 

 

 

 

 

 

 

  Restricted

177.16

1.30

178.46

Sub-total for OrgMus

177.16

1.30

178.46

Sanctuary - Sanctuary Fund     

 

 

 

 

 

  Restricted

26.82

79.44

43.48

62.78

Sub-total for Sanctuary

26.82

79.44

43.48

62.78

WAC - Williams and Crapp charity residue

 

 

 

 

 

  Restricted

3,759.00

27.51

3,786.51

Sub-total for WAC

3,759.00

27.51

3,786.51

 

 

 

 

 

 

 

Youth - Youth Work         

 

 

 

 

 

 

  Restricted

812.63

5.95

818.58

Sub-total for Youth

812.63

5.95

818.58

MoveItems - Sale of Movable Item

 

 

 

 

 

 

            Designated

            Restricted

760.28

760.28

Sub-total for MoveItems

760.28

760.28

STMCA - St Mark's Chapel and Children’s area

 

 

 

 

 

            Restricted

112.44

112.44

Sub-total for STMCA

112.44

112.44

KingsMess - The King's Messengers

 

 

 

 

 

 

            Designated

181.60

181.60

Sub-total for KingsMess

181.60

181.60

LKing - Canon Stuart King's Legacy

 

 

 

 

 

 

            Designated

6,348.83

6,348.83

Sub-total for LKing

6,348.83

6,348.83

LRice - Don Rice's Legacy  

 

 

 

 

 

 

            Designated

2,500.00

2,500.00

Sub-total for LRice

2,500.00

2,500.00

LunchClub - St Mark's Luncheon Club

 

 

 

 

 

 

            Designated

683.12

683.12

Sub-total for LunchClub

683.12

683.12

Grand total

154,956.75

43,919.52

46,549.30

117,423.55

169,750.52

               
 

Note 1: the adjustment is the net value of our unrealised investment gains or losses.  It is composed of £8,707.90 gain  from the Central Board of Finance and £8,715.65 gain from the M&G Charifund investments, over the course of the last 12 months.

 

Analysis of receipts and payments

 

Un-restricted

Designated

Restricted

En-dow-ment

Total

2019

2018

RECEIPTS

 

 

 

 

 

 

Donations and legacies

 

 

 

 

 

 

0101 - Gift Aid

9,906.00

9,906.00

13,577.20

0110 - Gift Aid - Envelopes

3,922.80

3,922.80

0201 - Other planned giving

1,489.70

1,489.70

1,468.40

0301 - Church collections

1,914.97

1,914.97

1,429.20

0421 - Recurring Gift Aid

55.00

55.00

45.00

0431 - Recurring donations

185.00

185.00

165.00

0501 - One-off Gift Aid gifts

77.00

77.00

147.00

0531 - Special Appeals

80.00

0550 - Donations

10.00

299.00

309.00

401.30

0601 - Tax recoverable on Gift Aid

7,427.50

24.44

7,451.94

4,018.63

0701 - Legacies

3.59

3.59

10,000.00

08A1 - Non-recurring one-off grants

144.99

Total

24,751.56

563.44

25,315.00

31,476.72

Income from charitable activities

 

 

 

 

 

 

1101 - Fees for weddings and funerals

672.00

672.00

478.00

1201 - Use of church

5,450.00

5,450.00

5,200.00

1230 - Use of Hall (objectives)

3,115.00

3,115.00

3,732.50

1301 - Social events (objectives)

68.50

68.50

Total

9,305.50

9,305.50

9,410.50

Other trading activities

 

 

 

 

 

 

0911 - Fund raising (gross)

610.20

17.44

627.64

504.70

0931 - Noncharitable trading

119.89

119.89

1240 - Use of Hall (fund raising)

3,685.00

3,685.00

5,975.00

Total

4,295.20

137.33

4,432.53

6,479.70

Investments

 

 

 

 

 

 

1001 - Dividends

4,685.00

4,685.00

4,809.40

1020 - Bank and other deposit interest

181.49

181.49

94.12

Total

4,866.49

4,866.49

4,903.52

RECEIPTS TOTAL

43,218.75

700.77

43,919.52

52,270.44

 

 

 

 

 

 

 

PAYMENTS

 

 

 

 

 

 

Raising funds

 

 

 

 

 

 

1705 - Fund raising expenses

50.21

50.21

1720 - Costs of stewardship campaign

49.98

49.98

58.42

1725 - Publicity

110.25

110.25

1735 - Stewardship expenses

75.00

75.00

1740 - Investment management costs

60.00

60.00

60.00

2515 - Hall running - cleaning

1,638.86

1,638.86

1,549.31

2530 - Hall running - electricity

611.81

611.81

931.25

2540 - Hall running - gas

1,170.36

1,170.36

1,228.69

2550 - Hall running - insurance

886.25

886.25

863.09

2560 - Hall running - maintenance

784.43

784.43

306.80

2580 - Hall running - water

451.93

451.93

486.86

2590 - Hall running - other expenses

321.06

321.06

78.59

Total

6,210.14

6,210.14

5,563.01

Expenditure on charitable activities

 

 

 

 

 

 

1850 - Church Societies

105.00

1870 - Other Charities

400.00

400.00

25.00

1890 - Other Donations

184.99

184.99

245.00

1910 - Common Fund Payments

24,160.00

24,160.00

26,302.00

2001 - Assistant staff costs

50.00

50.00

200.00

2020 - Salaries

2,070.00

2,070.00

2,290.00

2030 - Choir

212.00

212.00

2101 - Working expenses of incumbent

3,235.53

3,235.53

3,538.62

2110 - Visiting speakers / locums

10.00

10.00

2210 - Parish training and mission

60.39

2215 - Trips and Other Social Events

517.18

517.18

392.09

2301 - Church running - insurance

1,733.59

1,733.59

1,677.79

2310 - Church telephone

471.62

471.62

484.05

2320 - Organ / piano tuning

371.00

2330 - Church maintenance

1,033.77

520.00

1,553.77

105.60

2331 - Church cleaning

1,201.58

1,201.58

1,201.58

2340 - Upkeep of services other

250.98

173.99

424.97

437.62

2341 - Sacristy

514.89

43.48

558.37

699.77

2344 - Photocopying

1,088.05

1,088.05

1,276.66

2350 - Upkeep of churchyard

454.00

454.00

15.99

2360 - Administration

90.00

90.00

326.91

2401 - Church running - electricity

422.72

422.72

392.70

2410 - Church running - gas

998.65

998.65

960.12

2420 - Church running - water

502.14

502.14

486.86

Total

39,201.69

400.00

737.47

40,339.16

41,594.75

PAYMENTS TOTAL

45,411.83

400.00

737.47

46,549.30

47,157.76

 

 

 

 

 

 

 

GRAND TOTAL

(2,193.08)

(400.00)

(36.70)

(2,629.78)

5,112.68

 

Appendixes

Appendix A-Accounting Policy

The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations using the Receipts and Payments basis.

Funds

General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application to the general purposes of the PCC. These include funds designated for a particular purpose by the PCC. The Social fund is operated for accounting purposes as a separate unrestricted fund. Each of the restricted funds (except the Appeals fund) shown below may have a designated fund, where the PCC has decided to set aside General funds for the purpose assigned to the restricted fund or similar purposes.

There are several designated funds which are associated with the former St Mark’s PCC. These are all covered by the following designation:

This fund is from the resources of the former St Mark, Ford parish. It was to be used for the furnishing and equipping of the new “chapel of ease” on the former St Mark’s site. As the new St Mark’s has been furnished and equipped by the diocese; the money may be spent, for the benefit of and for furthering the Kingdom of God, in the parish of St Bartholomew and St Mark, Ford especially that part composed of the former parish of St Mark, Ford as deemed appropriate by the then vicar and PCC.

The funds are called:

The Kings Messengers, Canon Stuart King’s Legacy, Don Rice’s Legacy, St Mark’s Luncheon Club,

The purpose of each restricted fund is:

  • Appeals

Donations made by church members which are destined for a charity other than those controlled by the PCC, but which pass through the church accounts.

  • Fabric

Major projects for the church building.

  • Flower

Provision of floral decoration at services.

  • Hall Improvement

Projects to improve the facilities of the church hall.

  • Organ & Music

Purchase new choral music for the church & choral bursaries.

  • Sale of Movable Items

These assets of the former St Mark’s Church were held in perpetuity and the proceeds of their sale are restricted.

  • Sanctuary

Purchase of Sacristy requisites including long burning candles for the sanctuary lamp.

  • St Mark’s Chapel and Children’s area

Work to rededicate and equip the Redeemer chapel to St Mark and improve the children’s area.

  • Williams and Crapp charity residue

The Williams and Crapp charity endowment was ended in 2017 and this fund contains the PCCs portion of the residue. It must be used for the benefit of the poor of the parish.

  • Youth

From a legacy; to be applied to work among the young people of the parish.

  • Other funds

As required when funds are donated for a specific purpose.

The accounts include monetary transactions, assets and liabilities for which the PCC can be held responsible. They do not include the accounts of other church groups that owe an affiliation to another body, nor those that are informal gatherings of church members.

Subject to the above, receipts and payments include income as received and expenditure when irrevocably paid.

Statement of Assets and Liabilities

The following assets are recognised in the statement of assets:

  • Movable church furnishings held by the churchwardens on special trust for the PCC and which require a faculty for disposal.
  • Land and buildings held on behalf of the PCC.
  • Other fixtures, fittings and office equipment where the PCC is free to dispose of such assets without faculty and where the original cost exceeded £1,000.
  • Amounts owing from HMRC where a formal claim has been made. A provisional amount is shown where a claim has not been made for some receipts during the accounting period.
  • Any other amounts owing to the PCC including church hall lettings and insurance claims.
  • Legacies where formal notification of entitlement and amount has been received at 31 December by the PCC.
  • Any investments held beneficially by the PCC.
  • Closing balance of all assets.

The following liabilities are recognised in the statement of liabilities

  • Any loans or overdrafts advanced to the PCC.
  • Any arrears of Common Fund.
  • Creditors for goods or services where the supply has been received and invoiced by December 31.

 

 

Approved by the PCC on    30 September 2020  
and signed on their behalf by
Fr Richard Silk   (PCC chairman).

 

Appendix B - Investment Policy

St Bartholomew and St Mark

Church Investment Policy (revision 1)

 

1 Overview

1(i) Introduction

  • The Church is dependent on the investment income and/or dividends to make up short fall in their planned and regular giving and fund raising.
  • Investments for short term should provide interest at best market rates.
  • Investments for medium and longer term should provide income and capital growth where possible.

1(ii) Investment powers

The PCC can invest on the basis that charities should make best use of their assets.  The PCC believe that they are governed by section 3 of the Trustee Act 2000 including the power to invest in land in section 8 of the Trustee Act 2000.

1(iii) Governance

Decisions on investments will be made by the standing committee, in line with this policy, and advice given by the nominated investment advisor, with the approval of the PCC being obtained.

 

2 Investment Objectives

2(i) The PCC seeks to produce the best return it can with minimal risk to capital, for short and medium term investments capital preservation is of paramount importance.

2(ii) Bequests need to be looked at in line with this policy where the bequest is made in property or shares and will be treated in line with the policy and taken on advice. 

 

3 Risks

3(i) The PCC depends on its investment income to assist in funding annual expenditure – income is therefore a priority over capital growth in the short and medium term, longer term a balance between capital growth and income is acceptable.  Capital volatility should be minimised and there must be minimum risk to invested assets.

Short term      can have loss of interest on capital but not loss of capital,

Medium term no loss of capital (by penalties or similar) and capital protected where possible,

Long term      minimal risk of loss of growth and fluctuations in market tolerated but to be treated as long term investments, which will recover.

3(ii) Cash balances should be deposited with institutions with a minimum rating of A-. The receipt of shares through bequest would be managed outside the A- risk rating and be sold at appropriate time and when advised by the investment advisor.

3(iii) The PCCs assets should be held in cash or near cash investments denominated in sterling.

3(iv) Deposits should be spread, with no one institution exceeding the Financial Services Compensation limit.  No segment to exceed 20% of the invested assets.

 

4 Liquidity

4(i) The amount necessary to meet the reserves policy “Reserves” (£15,000 approximately 3 months income) needs to be on a 30 day maximum call down. Reserves to be invested on the best available short to medium term (1 – 3 years) investments in line with these requirements.

4(ii) £70,000 - investment should have income as its primary role and needs to achieve capital growth for maximum inflation proofing.  These funds should be segmented and are not expected to be drawn down unless budgeted for the year.

4(iii) Other funds- investment above these sums can be looked at for longer term investment planning with lock-in conditions to enable maximum growth to assist in inflation proofing the total portfolio. These funds should only be drawn as a last resort.

4(iv) Income needs to be drawn on accumulated capital investments annually or quarterly if available.

 

5 Time Horizon

The PCC is expected to exist in perpetuity and to continue to need to raise income from its investments

 

6 Ethical Investments

Ethical Investments should be sought and this is to apply to pooled investments.

 

  1. Management Reporting and Monitoring

7(i) Management -

We have no investment manager.  The standing committee manage the investments.

7(ii) Reporting - Reporting should be made on the funds and investments on a minimum of 6 monthly basis.

 

8 Approval and review

The investment policy was prepared by a sub-committee of the PCC to provide a framework for the management of its assets; the policy will be reviewed annually and on receipt of large bequests, in excess of £20000, to ensure its continued appropriateness.

 

Approved by the PCC –

 

 

 

 

 

 

Chairman   Fr Richard Silk            Date       30 September 2020

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13 Outland Road

Plymouth

PL2 3BZ

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